El Mihr Fudd
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Winter 2011 Empire of the Iron Mountains Ballot - 2011/12/14 19:51
Winter 2011 Empire of the Iron Mountains Ballot
Due at 11:59PM on December 31, 2011
Votes may be submitted via e-mail to ikarugasocks@gmail.com, as a private message to “El Mihr Fudd” on the Iron Mountains Forum or written ballots may also be handed in in person.
You must be a contributing member of a core Province to be eligible to vote.
IMPERIAL MONARCH/REGENT (Pick one)
_______ Quiet & Kord
_______ Abstain
IMPERIAL GMR (Pick one)
_______ Casca Eruoy
_______ Abstain
IMPERIAL SENESCHAL (Pick one) Crown Lands Only
_______ Casca Eruoy
_______ Abstain
BOARD OF DIRECTORS
2 Year Seats Expiring in June 2013 (Pick up to two)
_______ Angela Earhardt (Recluse)
_______ Dustin Gates (Grix)
_______ Robin Moffitt (Rafeki)
1 Year Seat Expiring June 2012 (Pick one)
_______ Kent Patten (Korderellin)
_______ Abstain
ALLTHING PROPOSAL 1: Rewrite of BOD Section
_______ Yes
_______ No
_______ Abstain
ALLTHING PROPOSALS
Re-write BOD section of Corpora (multiple changes):
Change Appendix A, from:
1. Board of Directors (or B.O.D.)
1.1. The B.O.D. serves as the business management of the Empire of the Iron Mountains. It will maintain and operate as the corporate offices of the organization and will be responsible for insuring that the organization is operated according to the laws of the United States and applicable state laws. It will also be responsible for the accounting for of Imperial funds and tax status and liabilities. It will also serve as the authority for any dealings that the Empire has with individuals or organizations outside the group with whom we want to conduct business.
1.2. The B.O.D. shall consist of 7 members.
1.2.1. Five Members shall be chosen by open ballot to serve in this capacity.
1.2.1.1. People wishing to serve on the B.O.D. must be a contributing member of one of the Core Provinces of the Empire of the Iron Mountains.
1.2.1.2. People wishing to serve on the B.O.D. must announce their intention to run 1 month prior to the elections.
1.2.1.3. The length of service in office will be 2 years with staggered elections. 2 members will be elected on even years, 3 members will be elected on odd years.
1.2.1.4. People wishing to serve on the B.O.D. may also serve in elected positions. Note that B.O.D. members may not hold Imperial Monarch or Imperial Prime Minister position and retain their seat on the board. The member will have to step down from the B.O.D. if they gain the Imperial Monarch or Imperial Prime Minister office. However, B.O.D. duties are not considered to be in conflict with any other elected duties or positions.
1.2.1.5. If a Member cannot perform their duties for whatever reason, then the B.O.D. may request a special election to fill all the seats.
1.2.1.6. A candidate must be 18 years old to serve on the B.O.D.
1.2.2. The remaining two members shall be the Emperor and Imperial Prime Minister.
1.2.2.1. They will automatically hold seats on the B.O.D. during their terms in office.
1.3. Elections for the B.O.D. shall be held one month prior to the summer elections of the Empire every year. The Imperial Prime Minister will run these elections.
1.4. The B.O.D. shall meet to discuss business not less than once every three months.
1.5. The B.O.D. shall choose the following corporate officers from among the B.O.D. Officers may not be the Emperor/Empress and/or the Imperial Prime Minister.
1.5.1. Chairman of the Board – responsible for setting meeting dates and locations, creating the agenda, and running the meetings.
1.5.2. Membership officer and designated agent (i.e. – Secretary) – responsible for maintaining a mailing address for the Empire of the Iron Mountains, an Amtgard corporation. Will work with the treasurer under the authority of the B.O.D. to handle all corporate business with all government agencies and organizations. Shall list the minutes of all B.O.D. Meetings.
1.5.3. Treasurer – shall maintain an accurate record of all corporate income and expenditures, specifically in the case of government audits. Will be required to work closely with the Imperial Prime Minister in these areas.
1.5.3.1. The Treasurer shall be on the Imperial bank account.
1.5.3.2. The Treasurer shall audit the Imperial books and confirm the disbursement required by the Corpora.
1.6. The B.O.D. will work with the Emperor and the Imperial Prime Minister in areas where the group has dealings with various government agencies and their institutions and laws.
1.7. A signature from at least one of the B.O.D officers is required on all legally binding documents.
1.8. Scheduled B.O.D. meetings may be closed to the populace, but the minutes of the meetings must be printed and made available to the populace within four weeks of that meeting.
1.9. The B.O.D. will have no power to change, alter, or otherwise affect the rulebook(s), or Corpora.
1.10. The B.O.D. has no status in the order of precedence and no jurisdiction over internal group functions.
1.11. Members of the B.O.D. should not receive awards or titles for their terms in office. (However, outstanding service above and beyond expectations may receive recognition.)
1.12. BOD members may be impeached from the BOD following the same procedure as Imperial Officers.
1.13. Members of the B.O.D. must have gained attendance anywhere within the Empire at least six times in a rolling six month period to retain their seat on the board.
1.14. Members of the B.O.D. will be automatically removed from the board if they miss two consecutive quarterly meetings. If a member is removed from the B.O.D. in this fashion, an election will be held on the next Imperial Althing to replace them for the remainder of their term.
To:
1.1. The B.O.D. serves as the business management of the Empire of the Iron Mountains. It will maintain and operate as the corporate offices of the organization and will be responsible for insuring that the organization is operated according to the laws of the United States and applicable state laws. It will be responsible for the accounting for of Imperial funds and tax status and liabilities. It will also serve as the authority for any dealings that the Empire has with individuals or organizations outside the group with whom we want to conduct business.
1.2 The B.O.D. shall consist of between five and seven members.
1.2.1 Five members shall be chosen by open ballot to serve in this capacity.
1.2.1.1 A person wishing to serve on the B.O.D. must be a contributing member of one of the core provinces of the Empire of the Iron Mountains.
1.2.1.2. People wishing to serve on the B.O.D. must announce their intention to run during the declaration period when an open seat will be available. B.O.D. members are elected as part of the summer althing process, or whenever an open seat is available.
1.2.1.3. The length of service in office will be 2 years with staggered elections. 2 members will be elected on even years, 3 members will be elected on odd years.
1.2.1.4. People wishing to serve on the B.O.D. may also serve in elected positions. The Imperial Monarch and Imperial Prime Minister also hold automatic seats on the B.O.D. for their term if they are not already members of the B.O.D. If they are already members of the B.O.D., they retain their seat, although they are ineligible to hold an Officer position on the Board.
1.2.1.5. If a Member cannot perform their duties for whatever reason, then the B.O.D. may request a special election to fill all the seats.
1.2.1.6. A candidate must be 18 years old to serve on the B.O.D.
1.3. Elections for the B.O.D. shall be held concurrent with the summer elections of the Empire every year. The Imperial Prime Minister will run these elections.
1.4. The B.O.D. shall meet to discuss business not less than once every three months. Meetings shall be automatically scheduled at the Imperial midreign and Coronation events unless alternate meetings are scheduled.
1.5. The B.O.D. shall choose the following corporate officers from among the elected B.O.D. members who do not also hold the position of Imperial Monarch or Imperial prime Minister:
1.5.1. Chairman of the Board – responsible for setting meeting dates and locations, creating the agenda, and running the meetings.
1.5.2. Membership officer and designated agent (i.e. – Secretary) – responsible for maintaining a mailing address for the Empire of the Iron Mountains, an Amtgard corporation. Will work with the treasurer under the authority of the B.O.D. to handle all corporate business with all government agencies and organizations. Shall list the minutes of all B.O.D. Meetings.
1.5.3. Treasurer – shall maintain an accurate record of all corporate income and expenditures, specifically in the case of government audits. Will be required to work closely with the Imperial Prime Minister in these areas.
1.5.3.1. The Treasurer shall be on the Imperial bank account.
1.5.3.2. The Treasurer shall audit the Imperial books after the Rakis financials have been calculated on an annual basis.
1.6. The B.O.D. will work with the Emperor and the Imperial Prime Minister in areas where the group has dealings with various government agencies and their institutions and laws.
1.7. A signature from at least one of the B.O.D officers is required on all legally binding documents.
1.8. Scheduled B.O.D. meetings may be closed to the populace, but the minutes of the meetings must be printed and made available to the populace within four weeks of that meeting.
1.9. The B.O.D. will have no power to change, alter, or otherwise affect the rulebook(s), or Corpora.
1.10. The B.O.D. has no status in the order of precedence and no jurisdiction over internal group functions.
1.11. Members of the B.O.D. should not receive awards or titles for their terms in office. (However, outstanding service above and beyond expectations may receive recognition.)
1.12. BOD members may be impeached from the B.O.D. following the same procedure as Imperial Officers.
1.13. Members of the B.O.D. must have gained attendance anywhere within the Empire at least six times in a rolling six month period to retain their seat on the board.
1.14. Members of the B.O.D. will be automatically removed from the board if they miss two consecutive quarterly meetings. If a member is removed from the B.O.D. in this fashion, an election will be held on the next Imperial Althing to replace them for the remainder of their term.
Rationale – These changes are being submitted to reflect the reality of how the B.O.D. manages its affairs, and to assist in ensuring that, if a member of the B.O.D. fails to fulfill their duties, the remaining members of the Board can still fulfill their necessary obligations. It attempts to alleviate the issue of constant loss of B.O.D. members due to those members running for and assuming Imperial Office, thereby requiring them to give up their seat on the board and forcing a new election. It accounts for this by dropping the minimum number of members on the board to five, if both the IMPM and Monarch are already on the board. It removes the requirement of a separate election for B.O.D. members, as the IM has not adhered to this separate election policy any time in recent history. In the event that the Chairman fails to schedule meetings appropriately, it specifies that meetings will be automatically scheduled, so that the remainder of the B.O.D. can continue business as appropriate. It schedules automatic audits of the Imperial Bank Account on an annual basis, versus the current set-up of whenever the B.O.D. gets around to doing so. All of these changes either impose stricter requirements on the B.O.D. to ensure it is handling the business of the Empire, or adjusting the way the B.O.D. runs to reflect reality.
Post edited by: Rafeki, at: 2011/12/17 15:57
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